Career Opportunities

Position: PROGRAM ASSISTANT
The Program Assistant shall provide the required secretarial, administrative and program support to the Executive Director and of the Program Development Team.

Job Functions:

  1. Receives and records all incoming correspondence and refers such for appropriate response.
  2. Records and prepares for mailing all responses to correspondents received. Ensures that all mails are properly and timely responded to.
  3. Handles all requests for appointment and prepares schedule of activities on a daily basis.
  4. Prepares documents / reports for the membership committee, e.g. summary of applications and documents.
  5. Receives all calls and guests, refer & respond such calls/ guests appropriately.
  6. Follow-up invitations sent, confirmations and attendance of members to general assemblies and other LCF wide events.
  7. Takes charge of filing records, management in the office. Plans, organizes, schedules work priorities.
  8. Coordinates closely with the ED, Senior Program Officer, Communication Officers and Admin Officer to support their activities to provide the best output possible.
  9. Writes reports/minutes of meeting whenever necessary or as assigned.
  10. Performs other duties as may be required by the Executive Director.

Key Organizational Relationship:

Internal

  • Accountable to the Executive Director for the discharge of duties and functions.
  • Relates closely with all staff.

External
Relates with member-organizations, guests, clients, project partners/ funders; coordination with representatives of government and non-government offices.

Qualifications:

  • University degree in office management, secretarial, social sciences of development related courses
  • At least two (2) years’ work experience, preferably in a non-profit set-up
  • Organized, resourceful and creative
  • Can deal with people at all levels; patient and diplomatic
  • Can work with minimal supervision
  • Accurate, meticulous and articulate
  • Can work effectively even under pressure
  • Possess the following skills:
    - Computer literate
    - Writing skills (minutes of meetings, simple memo, etc.)
    - Office management
    - Operation of various office machines such as photo copier, fax, etc.
    - Proficient in oral and written communication
    - Team player

Interested parties may send their CVs to

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